How to Open a Board Meeting

The chair of the board should inform that the board meets to discuss business. This simple declaration demonstrates that the meeting is formal and allows the chair to begin discussing agenda items More Help in a timely fashion.

Prior to discussing any agenda items, the chair makes sure that a quorum present. This is done by calling the names of all attendees and making sure that the board has enough members to conduct official business.

The constant re-inventing of topics for discussion can be a waste of time and distract attention from the most important issues. This can be averted by creating an « parking area » at the end of your agenda for the board, in which members can agree to discuss a variety of topics at a later date. Be sure to keep your word on your commitment to go back to the parking lot to assess whether the topic should be further investigated or added to the following agenda of the board, or assigned as a task.

After the board has established the quorum, and has begun to discuss the board should be able to hear any committee reports that were circulated prior to the meeting. The board should then discuss the reports and decide how to proceed, which may involve voting on a motion or simply asking members to express their opinions on a specific item. Make sure to record the entire discussion and actions into the minutes of the board. Boardable’s minutes maker makes sure that the minutes of your board meetings are organized, thorough, and easy to comprehend by all attendees as well as those who were not present.