A virtual dataroom (VDR) is software that lets businesses securely share sensitive documents. The most secure online VDRs allow users to control access rights and permissions, keep track of usage metrics and even set up dynamic watermarks. These tools allow companies to meet the requirements of regulatory agencies, and safeguard data from unauthorised access.
Mergers and acquisitions are a key element of many businesses. Both the buy-side and the sell-side of M&A deals require extensive due diligence. Each party must look over the vast amount of documents. Utilizing a virtual data room to simplify the process allows companies to complete deals in a quicker way, and reduces risks.
Fundraising is a different application for online document repositories. Small and startup businesses that are seeking capital can benefit from the ease of accessibility that virtual data rooms offer potential investors. This allows for more confident decision-making and cuts down the time it takes to raise funds.
Some of the top VDR services on the market offer a flexible price model. For instance, some providers offer plans that are dependent on the number of GBs of storage that the project requires, which is beneficial for businesses who don’t require a massive amount of capacity at the beginning. Others offer a per-user subscription which is ideal for businesses that must limit the number of users that can access a project.
It’s important to verify that a virtual dataroom service supports the file formats your team uses frequently. Some vendors only support a few formats, while others support many. Other features to look out for include bank-level 256 bit encryption (256 bits), two-factor authentication (two-factor authentication) along with in-platform view and customizable workspaces.