The possibility of technical problems is high when you host an online meeting. One of your board members may have an unreliable connection to the internet or his battery might fail during the meeting. It is an excellent idea to request remote attendees to test their equipment in advance. You can also provide training and support to ensure that attendees from remote locations are equipped to use the board portal prior to the meeting.
In addition to the best landscape design software basic features, you should also look for a digital meeting room with high levels of security and compliance. The best online boards portals will safeguard your data at the server level, and allow you to customize access to documents for different users.
Another essential characteristic is the capability to record votes. Recording the results of a vote in your virtual meeting room will guarantee accountability and transparency, unlike the traditional show-of-hands system. It also will reduce the time you spend on board resolutions, and will increase the efficiency in your meetings.
Even if your attendees aren’t tech-savvy software should be easy to use and comprehend. Moreover, it should be compatible with all platforms, including tablets and smartphones. It is also required to be compatible with printers. Some board members prefer to print documents or presentations, due to various reasons. Apart from that the digital boardroom needs to have chat functions for quick collaboration.